Some content is easier to understand in non-paragraph form. Bullet points, alerts, and info boxes also make pages easier to scan.
Use bullet points for a list of items that are related. Only use bullet points if there is more than one item in the list.
Put a period at the end of a bullet point if it’s a full sentence.
- Ask family and friends for contractors they recommend.
- Search online and read reviews, but consider the source.
- For repairs, your homeowners insurance might cover the cost and suggest contractors for you.
Do not add a period if the bullet point is not a full sentence. Capitalize the first word of every bullet point.
Ask the contractor to share the name of their insurance carrier and copies of both their:
- Workers’ compensation insurance
- General liability insurance
Be consistent with whether your bullet points are sentences or not.
Always capitalize the first word of each bullet point.
Use numbered lists when a user needs to do tasks in a certain order, like a process. They’re especially helpful if the steps happen across different agencies.
- Start each task with a verb.
- Provide a high-level summary in the task. Put smaller details in the Show/Hide text.
- Keep the description short, no more than a few paragraphs.
- If it cannot be condensed, make a guide instead.
- Give each number an ARIA label so screen readers can read them aloud as step one, step two, and so on.
- Link to content that already exists on an agency website. Do not duplicate it. Prepare users with the information they need before they select the link.
An example of a numbered list is Hire a licensed contractor for home improvements.
One way to make pages simpler and shorter for most people is to put some content in an expandable section we call an accordion. When coming to a page, readers see some title text with an icon that lets them know they can select it to see more content.
Accordions are used for content that only some users need to see. A good rule of thumb is that if the content applies to less than 50% of the page’s expected visitors, it’s OK to put it in an accordion.
Do not use accordions just to make a page shorter. If everyone should see the content, it belongs in the main body of the page. Asking people to open an accordion to get info they need risks them missing it. They also have to take an action (clicking with their mouse or tapping their phone), which is extra effort.
Keep content in accordions short. If you have more than a few paragraphs to communicate, the content is better served being in the main body.
Questions and answers
The question and answer format is a great way to address edge cases. It’s a type of accordion.
When creating a question and answer section, just call it Questions and answers. Do not add any information like Questions and answers about financial help. If questions and answers cluster around certain topics, use subheaders to organize them.
A guide is a comprehensive summary of complex information. It usually spans multiple pages. Side navigation lets users move between pages.
An example of a guide is Apply for unemployment insurance.
A smart answer gives the user an answer that’s specific to their location or situation. Users enter info into one or two form fields.
- Be clear about any limits of the answer.
- Example: If we can only look up cities in California, share that up front instead of through an error message.
- Give the button a descriptive term that anticipates the info the user will receive.
- Example: Check your water instead of Enter.
- Make error messages proactive instead of assigning blame.
- Example: Enter a city in California instead of You entered a city outside of California.
A guided answer takes users through multiple questions to provide an answer tailored to them.
- When the questions are on separate pages, a Next button is helpful. The final button should convey the outcome, like Check if you qualify.
- Give users a way to get back to the previous question. Separate it from the buttons used to answer questions.
An example of a guided answer is Check if you can get a discounted phone service.
Checklists and radio buttons
Use a checklist when you want a user to be able to select multiple options from a list. Use radio buttons if you only want them to select one option.
Forms allow users to enter in their information and get an answer specific to them and their needs.
- Create titles for each field. Do not use placeholder text that disappears when the user starts typing. It’s hard to remember what belongs in the field or ensure it’s accurate. Placeholder text also is not accessible.
- Display valid options as a user starts typing to confirm what they can choose.
- Add helper text that appears outside the field if someone makes an invalid entry.
- Example: Please enter a nine-digit phone number, like 555-555-5555.
- Include a button to explain what type of results users will get.
- Example: Search for your city.
Alerts highlight important or time-sensitive information like deadlines.
Put important information in an info box to help readers find it quickly while skimming. If the content is urgent, use an alert instead.
A way to help users find information easily on a long page is to add a page index at the top.
- Start with a brief sentence that states the most important takeaway on the page.
- Follow with text that introduces the index, like “On this page you will find:”
- Make a bulleted, bolded list of the h2 headers on the page. Do not link subheaders. If something is important enough to appear in the page index, elevate it to an h2 header.
- Make each h2 header an anchor link, and link each item in the index to its corresponding header.
- Keep the page index to 6 items or less. Fit smaller ideas under larger, umbrella ideas.